Prompt: draft a conflicts of interest register entry

How a board records and handles a trustee’s conflict of interest protects the whole charity. This prompt drafts a clear register entry and the wording for the minutes — the conflict, the decision affected, and how it was managed. You check it reflects exactly what the board did and matches your conflicts policy.

What to paste in

Give the AI the facts: which trustee, the nature of the interest, the decision it relates to, and what the board did. It produces a register entry and a minutes sentence in neutral language.

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What to check afterwards

Confirm the entry reflects what actually happened and that the recorded handling matches your conflicts of interest policy — usually the conflicted trustee withdraws from the discussion and decision. If it does not, that is a governance issue to raise, not to paper over.

A conflict of interest should be declared as soon as the trustee is aware of it and managed openly — recording both actual and potential conflicts protects the trustee and the charity.

Worked example

The illustrative example records the interest, the decision, and the trustee withdrawing from discussion and vote — with matching wording for the minutes.

CharityIQ can maintain a conflicts register grounded in your board’s declarations and decisions.