Prompt: draft a volunteer policy

A volunteer policy sets out how your charity recruits, supports and values volunteers — clearly and fairly. This prompt drafts a practical starter policy for your context, keeping volunteering distinct from employment. You check the expenses and status wording so you do not accidentally create an employment relationship.

What to paste in

Tell the AI how volunteers help, what you offer them, and any roles needing DBS checks. It drafts an appreciative, practical policy and flags anything that risks blurring volunteer and employment status.

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What to check afterwards

Check the wording does not create or imply an employment or worker relationship — avoid “contract”, “salary” and obligation-framed hours. Reimburse only genuine, receipted expenses, cover DBS checks consistently with your safeguarding policy, and make sure the policy reflects how you actually treat volunteers.

Paying volunteers more than genuine, evidenced expenses can create tax liabilities and risk turning them into workers or employees in law, so keep expenses real and receipted.

Worked example

The illustrative example is warm and practical, reimburses only real costs, and flags the expenses wording to keep the relationship clearly non-employment.

CharityIQ can draft a volunteer policy grounded in how your charity actually works with volunteers, with status risks flagged.