Prompt: review an existing policy for gaps

Old policies drift out of date and out of plain English. This prompt reviews a policy you already have — flagging gaps, unclear wording and anything that may be out of date — as suggestions for you to check, not automatic rewrites. You verify every suggested change against current, authoritative guidance.

What to paste in

Paste your current policy (no real personal data), when it was last reviewed, and anything you already know needs updating. The prompt assesses clarity, lists possible gaps, flags anything that may be outdated, and suggests clearer wording.

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What to check afterwards

Treat every “gap” and “out of date” flag as a prompt to verify against current guidance, not as fact — AI can be wrong about requirements. Confirm any reworded section still means the same, decide which suggested gaps genuinely apply, and have the right people adopt real changes.

AI can flag likely gaps in a policy but can also state outdated rules confidently, so treat its output as a checklist to verify against gov.uk, the ICO or the Charity Commission — never as a compliance sign-off.

Worked example

The illustrative example flags plausible gaps and outdated wording in an old data protection policy, each marked to check rather than presented as fact.

CharityIQ can review your policies grounded in current guidance and your charity’s context, surfacing gaps for you to verify and adopt.