Trustee meeting agenda and minutes template

How to use this: use the agenda to plan the meeting and send papers in advance; use the minutes template to record decisions during or straight after the meeting. Keep decisions precise and neutral.

Agenda template

[Charity name] — Trustee meeting
Date / time / location:

1. Welcome and apologies
2. Conflicts of interest (standing item)
3. Minutes of the last meeting and matters arising
4. [Decision] ____________________  (paper attached)
5. [Discussion] ____________________
6. Finance report
7. Risk register review
8. [Information] ____________________
9. Any other business
10. Date of next meeting

Minutes template

[Charity name] — Minutes of trustee meeting
Date / time / location:
Present:                          Apologies:
In attendance (non-trustees):

1. Apologies — as above.
2. Conflicts of interest — [declarations, and how handled].
3. Minutes of last meeting — approved as accurate / amended.
   Matters arising — [updates].
4. [Agenda item] — brief record of discussion.
   DECISION: ____________________
5. [Agenda item] — DECISION: ____________________

Actions:
| Action | Owner | By when |
|--------|-------|---------|

Date of next meeting:
Minutes taken by:                 Approved (date):